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Shortcut

Command


ALT+TAB

Switch to the next window.

ALT+SHFT+TAB

Switch to the previous window.

CTRL+W or CTRL+F4

Close the active window.

ALT+F5

Restore the size of the active window after you maximize it.

F6

Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once.

SHFT+F6

Move to a task pane from another pane in the program window (counterclockwise direction).

CTRL+F6

When more than one window is open, switch to the next window.

CTRL+SHFT+F6

Switch to the previous window.

CTRL+F10

Maximize or restore a selected window.

PRINT SCREEN

Copy a picture of the screen to the Clipboard.

ALT+PRINT SCREEN

Copy a picture of the selected window to the Clipboard.


Using Dialogue boxes

ALT+F6

Move from an open dialog box back to the document, for dialog boxes such as Find and Replace that support this behavior.

TAB

Move to the next option or option group.

SHFT+TAB

Move to the previous option or option group.

CTRL+TAB

Switch to the next tab in a dialog box.

CTRL+SHFT+TAB

Switch to the previous tab in a dialog box.

Arrow keys

Move between options in an open drop-down list, or between options in a group of options.

SPACEBAR

Perform the action assigned to the selected button; select or clear the selected check box.

ALT+ the letter underlined in an optn

Select an option; select or clear a check box.

ALT+DOWN ARROW

Open a selected drop-down list.

First letter of an optn in a drop-down list

Select an option from a drop-down list.

ESC

Close a selected drop-down list; cancel a command and close a dialog box.

ENTER

Run the selected command.


Using edit boxes within dialog boxes

HOME

Move to the beginning of the entry.

END

Move to the end of the entry.

LEFT ARROW or RIGHT ARROW

Move one character to the left or right.

CTRL+LEFT ARROW

Move one word to the left.

CTRL+RIGHT ARROW

Move one word to the right.

SHFT+LEFT ARROW

Select or unselect one character to the left.

SHFT+RIGHT ARROW

Select or unselect one character to the right.

CTRL+SHFT+LEFT ARROW

Select or unselect one word to the left.

CTRL+SHFT+RIGHT ARROW

Select or unselect one word to the right.

SHFT+HOME

Select from the insertion point to the beginning of the entry.

SHFT+END

Select from the insertion point to the end of the entry.


Using the Open and Save As dialog boxes

CTRL+F12 or CTRL+O

Display the Open dialog box.

F12

Display the Save As dialog box.

ALT+1

Go to the previous folder.

ALT+2

Up One Level button: Open the folder one level above the open folder.

DELETE

Delete button: Delete the selected folder or file.

ALT+4

Create New Folder button: Create a new folder.

ALT+5

Views button: Switch among available folder views.

SHFT+F10

Display a shortcut menu for a selected item such as a folder or file.

TAB

Move between options or areas in the dialog box.

F4 or ALT+I

Open the Look in list.

F5

Update the file list.


Undo and redo actions

ESC

Cancel an action.

CTRL+Z

Undo an action.

CTRL+Y

Redo or repeat an action.


Access and use task panes and galleries

F6

Move to a task pane from another pane in the program window. (You may need to press F6 more than once.)

CTRL+TAB

When a menu is active, move to a task pane. (You may need to press CTRL+TAB more than once.)

TAB or SHFT+TAB

When a task pane is active, select the next or previous option in the task pane.

CTRL+SPACEBAR

Display the full set of commands on the task pane menu.

SPACEBAR or ENTER

Perform the action assigned to the selected button.

SHFT+F10

Open a drop-down menu for the selected gallery item.

HOME or END

Select the first or last item in a gallery.

PAGE UP or PAGE DOWN

Scroll up or down in the selected gallery list.


Access and use smart tags

SHFT+F10

Display the shortcut menu for the selected item.

ALT+SHFT+F10

Display the menu or message for a smart tag or for the AutoCorrect Options button or the Paste options button. If more than one smart tag is present, switch to the next smart tag and display its menu or message.

DOWN ARROW

Select the next item on a smart tag menu.

UP ARROW

Select the previous item on a smart tag menu.

ENTER

Perform the action for the selected item on a smart tag menu.

ESC

Close the smart tag menu or message.


Change the keyboard focus without using the mouse

ALT or F10. Press either of these keys again to move back to the document and cancel the access keys.

Select the active tab of the Ribbon and activate the access keys.

F10 to select the active tab, and then LEFT ARROW or RIGHT ARROW

Move to another tab of the Ribbon.

CTRL+F1

Hide or show the Ribbon.

SHFT+F10

Display the shortcut menu for the selected command.

F6

Move the focus to select each of the following areas of the window:Active tab of the Ribbon Any open task panes Status bar at the bottom of the window Your document

TAB or SHFT+TAB

Move the focus to each command on the Ribbon, forward or backward, respectively.

DOWN ARROW, UP ARROW, LEFT ARROW, or RIGHT ARROW

Move down, up, left, or right, respectively, among the items on the Ribbon.

SPACEBAR or ENTER

Activate the selected command or control on the Ribbon.

SPACEBAR or ENTER

Open the selected menu or gallery on the Ribbon.

ENTER

Activate a command or control on the Ribbon so you can modify a value.

ENTER

Finish modifying a value in a control on the Ribbon, and move focus back to the document.

F1

Get help on the selected command or control on the Ribbon. (If no Help topic is associated with the selected command, a general Help topic about the program is shown instead.)


Common tasks

CTRL+SHFT+SPACEBAR

Create a non breaking space.

CTRL+HYPHEN

Create a non breaking hyphen.

CTRL+B

Make letters bold.

CTRL+I

Make letters italic.

CTRL+U

Make letters underline.

CTRL+SHFT+<

Decrease font size one value.

CTRL+SHFT+>

Increase font size one value.

CTRL+[

Decrease font size 1 point.

CTRL+]

Increase font size 1 point.

CTRL+SPACEBAR

Remove paragraph or character formatting.

CTRL+C

Copy the selected text or object.

CTRL+X

Cut the selected text or object.

CTRL+V

Paste text or an object.

CTRL+ALT+V

Paste special

CTRL+SHFT+V

Paste formatting only

CTRL+Z

Undo the last action.

CTRL+Y

Redo the last action.

CTRL+SHFT+G

Open the Word Count dialog box.


Create, view, and save documents

CTRL+N

Create a new document of the same type as the current or most recent document.

CTRL+O

Open a document.

CTRL+W

Close a document.

ALT+CTRL+S

Split the document window.

ALT+SHFT+C

Remove the document window split.

CTRL+S

Save a document.


Find, replace, and browse through text

CTRL+F

Find text, formatting, and special items.

ALT+CTRL+Y

Repeat find (after closing Find and Replace window).

CTRL+H

Replace text, specific formatting, and special items.

CTRL+G

Go to a page, bookmark, footnote, table, comment, graphic, or other location.

ALT+CTRL+Z

Switch between the last four places that you have edited.

ALT+CTRL+HOME

Open a list of browse options. Press the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option.

CTRL+PAGE UP

Move to the previous edit location.

CTRL+PAGE DOWN

Move to the next edit location.


Switch to another view

ALT+CTRL+P

Switch to Print Layout view.

ALT+CTRL+O

Switch to Outline view.

ALT+CTRL+N

Switch to Draft view.


Outline view

ALT+SHFT+LEFT ARROW

Promote a paragraph.

ALT+SHFT+RIGHT ARROW

Demote a paragraph.

CTRL+SHFT+N

Demote to body text.

ALT+SHFT+UP ARROW

Move selected paragraphs up.

ALT+SHFT+DOWN ARROW

Move selected paragraphs down.

ALT+SHFT+PLUS SIGN

Expand text under a heading.

ALT+SHFT+MINUS SIGN

Collapse text under a heading.

ALT+SHFT+A

Expand or collapse all text or headings.

The slash (/) key on the numeric keypad

Hide or display character formatting.

ALT+SHFT+L

Show the first line of body text or all body text.

ALT+SHFT+1

Show all headings with the Heading 1 style.

ALT+SHFT+n

Show all headings up to Heading n.

CTRL+TAB

Insert a tab character.


Print and preview documents

CTRL+P

Print a document.

ALT+CTRL+I

Switch in or out of print preview.

Arrow keys

Move around the preview page when zoomed in.

PAGE UP or PAGE DOWN

Move by one preview page when zoomed out.

CTRL+HOME

Move to the first preview page when zoomed out.

CTRL+END

Move to the last preview page when zoomed out.


Review documents

ALT+CTRL+M

Insert a comment.

CTRL+SHFT+E

Turn change tracking on or off.

ALT+SHFT+C

Close the Reviewing Pane if it is open.


Full Screen Reading view

HOME

Go to beginning of document.

END

Go to end of document.

n, ENTER

Go to page n.

ESC

Exit reading layout view.


References, footnotes, and endnotes

ALT+SHFT+O

Mark a table of contents entry.

ALT+SHFT+I

Mark a table of authorities entry (citation).

ALT+SHFT+X

Mark an index entry.

ALT+CTRL+F

Insert a footnote.

ALT+CTRL+D

Insert an endnote.


Work with Web pages

CTRL+K

Insert a hyperlink.

ALT+LEFT ARROW

Go back one page.

ALT+RIGHT ARROW

Go forward one page.

F9

Refresh.


Delete text and graphics

BACKSPACE

Delete one character to the left.

CTRL+BACKSPACE

Delete one word to the left.

DELETE

Delete one character to the right.

CTRL+DELETE

Delete one word to the right.

CTRL+X

Cut selected text to the Office Clipboard.

CTRL+Z

Undo the last action.

CTRL+F3

Cut to the Spike.


Copy and move text and graphics

Press ALT+H to move to the Home tab, and then press F,O.

Open the Office Clipboard

CTRL+C

Copy selected text or graphics to the Office Clipboard.

CTRL+X

Cut selected text or graphics to the Office Clipboard.

CTRL+V

Paste the most recent addition to the Office Clipboard.

F2 (then move the cursor and press ENTER)

Move text or graphics once.

SHFT+F2 (then move the cursor and press ENTER)

Copy text or graphics once.

ALT+F3

When text or an object is selected, open the Create New Building Block dialog box.

SHFT+F10

When the building block for example, a SmartArt graphic is selected, display the shortcut menu that is associated with it.

CTRL+F3

Cut to the Spike.

CTRL+SHFT+F3

Paste the Spike contents.

ALT+SHFT+R

Copy the header or footer used in the previous section of the document.


Insert special characters

CTRL+F9

A field

SHFT+ENTER

A line break

CTRL+ENTER

A page break

CTRL+SHFT+ENTER

A column break

ALT+CTRL+MINUS SIGN

An em dash

CTRL+MINUS SIGN

An en dash

CTRL+HYPHEN

An optional hyphen

CTRL+SHFT+HYPHEN

A nonbreaking hyphen

CTRL+SHFT+SPACEBAR

A nonbreaking space

ALT+CTRL+C

The copyright symbol

ALT+CTRL+R

The registered trademark symbol

ALT+CTRL+T

The trademark symbol

ALT+CTRL+PERIOD

An ellipsis

CTRL+`(single quotation mark), `(single quotation mark)

A single opening quotation mark

CTRL+' (single quotation mark), ' (single quotation mark)

A single closing quotation mark

CTRL+` (single quotation mark), SHFT+' (single quotation mark)

Double opening quotation marks

CTRL+' (single quotation mark), SHFT+' (single quotation mark)

Double closing quotation marks

ENTER (after you type the first few characters of the AutoText entry name and when the ScreenTip appears)

An AutoText entry


Insert characters by using character codes

The character code, ALT+X

Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol (), type 20AC, and then hold down ALT and press X.

ALT+X

Find out the Unicode character code for the selected character

ALT+the character code (on the numeric keypad)

Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down ALT and press 0128 on the numeric keypad.


Extend a selection

F8

Turn extend mode on.

F8, and then press LEFT ARROW or RIGHT ARROW

Select the nearest character.

F8 (press once to select a word, twice to select a sentence, and so on)

Increase the size of a selection.

SHFT+F8

Reduce the size of a selection.

ESC

Turn extend mode off.

SHFT+RIGHT ARROW

Extend a selection one character to the right.

SHFT+LEFT ARROW

Extend a selection one character to the left.

CTRL+SHFT+RIGHT ARROW

Extend a selection to the end of a word.

CTRL+SHFT+LEFT ARROW

Extend a selection to the beginning of a word.

SHFT+END

Extend a selection to the end of a line.

SHFT+HOME

Extend a selection to the beginning of a line.

SHFT+DOWN ARROW

Extend a selection one line down.

SHFT+UP ARROW

Extend a selection one line up.

CTRL+SHFT+DOWN ARROW

Extend a selection to the end of a paragraph.

CTRL+SHFT+UP ARROW

Extend a selection to the beginning of a paragraph.

SHFT+PAGE DOWN

Extend a selection one screen down.

SHFT+PAGE UP

Extend a selection one screen up.

CTRL+SHFT+HOME

Extend a selection to the beginning of a document.

CTRL+SHFT+END

Extend a selection to the end of a document.

ALT+CTRL+SHFT+PAGE DOWN

Extend a selection to the end of a window.

CTRL+A

Extend a selection to include the entire document.

CTRL+SHFT+F8, and then use the arrow keys; press ESC to cancel selection mode

Select a vertical block of text.

F8+arrow keys; press ESC to cancel selection mode

Extend a selection to a specific location in a document.


Select text and graphics in a table

TAB

Select the next cell's contents.

SHFT+TAB

Select the preceding cell's contents.

Hold down SHFT and press an arrow key repeatedly

Extend a selection to adjacent cells.

Use the arrow keys to move to the column's top or bottom cell.

Select a column.
Use the arrow keys to move to the column's top or bottom cell, and then do one of the following:
Press SHFT+ALT+PAGE DOWN to select the column from top to bottom.
Press SHFT+ALT+PAGE UP to select the column from bottom to top.

CTRL+SHFT+F8, and then use the arrow keys; press ESC to cancel selection mode

Extend a selection (or block).

ALT+5 on the numeric keypad (with NUM LOCK off)

Select an entire table.


Move through your document

LEFT ARROW

One character to the left

RIGHT ARROW

One character to the right

CTRL+LEFT ARROW

One word to the left

CTRL+RIGHT ARROW

One word to the right

CTRL+UP ARROW

One paragraph up

CTRL+DOWN ARROW

One paragraph down

SHFT+TAB

One cell to the left (in a table)

TAB

One cell to the right (in a table)

UP ARROW

Up one line

DOWN ARROW

Down one line

END

To the end of a line

HOME

To the beginning of a line

ALT+CTRL+PAGE UP

To the top of the window

ALT+CTRL+PAGE DOWN

To the end of the window

PAGE UP

Up one screen (scrolling)

PAGE DOWN

Down one screen (scrolling)

CTRL+PAGE DOWN

To the top of the next page

CTRL+PAGE UP

To the top of the previous page

CTRL+END

To the end of a document

CTRL+HOME

To the beginning of a document

SHFT+F5

To a previous revision

SHFT+F5

After opening a document, to the location you were working in when the document was last closed


Move around in a table

TAB

To the next cell in a row

SHFT+TAB

To the previous cell in a row

ALT+HOME

To the first cell in a row

ALT+END

To the last cell in a row

ALT+PAGE UP

To the first cell in a column

ALT+PAGE DOWN

To the last cell in a column

UP ARROW

To the previous row

DOWN ARROW

To the next row

ALT+SHFT+UP ARROW

One row up

ALT+SHFT+DOWN ARROW

One row down


Insert paragraphs and tab characters in a table

ENTER

New paragraphs in a cell

CTRL+TAB

Tab characters in a cell


Copy formatting

CTRL+SHFT+C

Copy formatting from text.

CTRL+SHFT+V

Apply copied formatting to text.


Change or resize the font

CTRL+SHFT+F

Open the Font dialog box to change the font.

CTRL+SHFT+>

Increase the font size.

CTRL+SHFT+<

Decrease the font size.

CTRL+]

Increase the font size by 1 point.

CTRL+[

Decrease the font size by 1 point.


Apply character formats

CTRL+D

Open the Font dialog box to change the formatting of characters.

SHFT+F3

Change the case of letters.

CTRL+SHFT+A

Format all letters as capitals.

CTRL+B

Apply bold formatting.

CTRL+U

Apply an underline.

CTRL+SHFT+W

Underline words but not spaces.

CTRL+SHFT+D

Double-underline text.

CTRL+SHFT+H

Apply hidden text formatting.

CTRL+I

Apply italic formatting.

CTRL+SHFT+K

Format letters as small capitals.

CTRL+EQUAL SIGN

Apply subscript formatting (automatic spacing).

CTRL+SHFT+PLUS SIGN

Apply superscript formatting (automatic spacing).

CTRL+SPACEBAR

Remove manual character formatting.

CTRL+SHFT+Q

Change the selection to the Symbol font.


View and copy text formats

CTRL+SHFT+* (asterisk on numeric keypad does not work)

Display nonprinting characters.

SHFT+F1 (then click the text with the formatting you want to review)

Review text formatting.

CTRL+SHFT+C

Copy formats.

CTRL+SHFT+V

Paste formats.


Set the line spacing

CTRL+1

Single-space lines.

CTRL+2

Double-space lines.

CTRL+5

Set 1.5-line spacing.

CTRL+0 (zero)

Add or remove one line space preceding a paragraph.


Align paragraphs

CTRL+E

Switch a paragraph between centered and left-aligned.

CTRL+J

Switch a paragraph between justified and left-aligned.

CTRL+R

Switch a paragraph between right-aligned and left-aligned.

CTRL+L

Left align a paragraph.

CTRL+M

Indent a paragraph from the left.

CTRL+SHFT+M

Remove a paragraph indent from the left.

CTRL+T

Create a hanging indent.

CTRL+SHFT+T

Reduce a hanging indent.

CTRL+Q

Remove paragraph formatting.


Apply paragraph styles

CTRL+SHFT+S

Open Apply Styles task pane.

ALT+CTRL+SHFT+S

Open Styles task pane.

ALT+CTRL+K

Start AutoFormat.

CTRL+SHFT+N

Apply the Normal style.

ALT+CTRL+1

Apply the Heading 1 style.

ALT+CTRL+2

Apply the Heading 2 style.

ALT+CTRL+3

Apply the Heading 3 style.


Perform a mail merge

ALT+SHFT+K

Preview a mail merge.

ALT+SHFT+N

Merge a document.

ALT+SHFT+M

Print the merged document.

ALT+SHFT+E

Edit a mail-merge data document.

ALT+SHFT+F

Insert a merge field.


Work with fields

ALT+SHFT+D

Insert a DATE field.

ALT+CTRL+L

Insert a LISTNUM field.

ALT+SHFT+P

Insert a PAGE field.

ALT+SHFT+T

Insert a TIME field.

CTRL+F9

Insert an empty field.

CTRL+SHFT+F7

Update linked information in a Microsoft Office Word source document.

F9

Update selected fields.

CTRL+SHFT+F9

Unlink a field.

SHFT+F9

Switch between a selected field code and its result.

ALT+F9

Switch between all field codes and their results.

ALT+SHFT+F9

Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.

F11

Go to the next field.

SHFT+F11

Go to the previous field.

CTRL+F11

Lock a field.

CTRL+SHFT+F11

Unlock a field.


Handwriting recognition

Left ALT+SHFT

Switch between languages or keyboard layouts.

+C

Display a list of correction alternatives.

+H

Turn handwriting on or off.

ALT+~

Turn Japanese Input Method Editor (IME) on 101 keyboard on or off.

Right ALT

Turn Korean IME on 101 keyboard on or off.

CTRL+SPACEBAR

Turn Chinese IME on 101 keyboard on or off.


Function keys

F1

Get Help or visit Microsoft Office Online.

F2

Move text or graphics.

F4

Repeat the last action.

F5

Choose the Go To command (Home tab).

F6

Go to the next pane or frame.

F7

Choose the Spelling command (Review tab).

F8

Extend a selection.

F9

Update the selected fields.

F10

Show KeyTips.

F11

Go to the next field.

F12

Choose the Save As command (Microsoft Office Button ).


SHIFT+Function key

SHFT+F1

Start context-sensitive Help or reveal formatting.

SHFT+F2

Copy text.

SHFT+F3

Change the case of letters.

SHFT+F4

Repeat a Find or Go To action.

SHFT+F5

Move to the last change.

SHFT+F6

Go to the previous pane or frame (after pressing F6).

SHFT+F7

Choose the Thesaurus command (Review tab, Proofing group).

SHFT+F8

Shrink a selection.

SHFT+F9

Switch between a field code and its result.

SHFT+F10

Display a shortcut menu.

SHFT+F11

Go to the previous field.

SHFT+F12

Choose the Save command (Microsoft Office Button ).


CTRL+Function key

CTRL+F2

Choose the Print Preview command (Microsoft Office Button ).

CTRL+F3

Cut to the Spike.

CTRL+F4

Close the window.

CTRL+F6

Go to the next window.

CTRL+F9

Insert an empty field.

CTRL+F10

Maximize the document window.

CTRL+F11

Lock a field.

CTRL+F12

Choose the Open command (Microsoft Office Button ).


CTRL+SHIFT+Function key

CTRL+SHFT+F3

Insert the contents of the Spike.

CTRL+SHFT+F5

Edit a bookmark.

CTRL+SHFT+F6

Go to the previous window.

CTRL+SHFT+F7

Update linked information in an Office Word 2007 source document.

CTRL+SHFT+F8, and then press an arrow key

Extend a selection or block.

CTRL+SHFT+F9

Unlink a field.

CTRL+SHFT+F11

Unlock a field.

CTRL+SHFT+F12

Choose the Print command (Microsoft Office Button ).


ALT+Function key

ALT+F1

Go to the next field.

ALT+F3

Create a new Building Block.

ALT+F4

Exit Office Word 2007.

ALT+F5

Restore the program window size.

ALT+F6

Move from an open dialog box back to the document, for dialog boxes such as Find and Replace that support this behavior.

ALT+F7

Find the next misspelling or grammatical error.

ALT+F8

Run a macro.

ALT+F9

Switch between all field codes and their results.

ALT+F10

Maximize the program window.

ALT+F11

Display Microsoft Visual Basic code.


ALT+SHIFT+Function key

ALT+SHFT+F1

Go to the previous field.

ALT+SHFT+F2

Choose the Save command (Microsoft Office Button ).

ALT+SHFT+F7

Display the Research task pane.

ALT+SHFT+F9

Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.

ALT+SHFT+F10

Display a menu or message for a smart tag.


CTRL+ALT+Function key

CTRL+ALT+F1

Display Microsoft System Information.

CTRL+ALT+F2

Choose the Open command (Microsoft Office Button ).






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